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Important Notes for Using the Compliance Consultation and Reporting Form

Who Can Use This Hotline

This hotline accepts reports and requests for consultation regarding compliance concerns related to the business activities of the Company and its group companies.
The following individuals are permitted to use this hotline:

• Officers and employees of business partners of the Company and its group companies (including contract employees, part-time employees, and temporary dispatch workers)
• Freelancers (including those who have ceased performing work related to transactions with the Company or its group companies within the past year)

Matters That May Be Reported

The hotline accepts reports and requests for consultation concerning the following matters:
Conduct by officers or employees of the Company and its group companies that violates or may violate laws and regulations applicable to business operations or the SAKATA INX Group Code of Conduct and Ethics.

(Examples)

• Corrupt practices (corruption, bribery, fraudulent transactions and information leaks)
• Human rights violations, harassment and health and safety issues
• Other actual or suspected compliance violations

However, the following types of reports are not accepted:

• Reports containing false information
• Reports intended to obtain personal gain
• Reports intended to defame or slander others
• Reports unrelated to the business activities of the Company and its group companies
• Other reports deemed inappropriate in light of the purpose of this reporting system

Protection of Whistleblowers

Information provided through this hotline, including personal information, will be treated as confidential and used only to the extent necessary for the Company to investigate the matter, take corrective action and resolve the issue. This information will not be disclosed to any third party without the reporter's prior consent.
In accordance with applicable laws and regulations of each country, the Company prohibits retaliation or any other disadvantageous treatment against individuals for seeking advice or making a report.
Anonymous reports are also accepted. Please note, however, that anonymity may limit our ability to conduct a sufficient investigation or take appropriate corrective action.

Investigation and Response

When submitting a report, please provide specific details, including the date and time, location, people involved and details of the conduct.
As a general rule, we will not investigate a matter against the whistleblower's wishes. However, we may conduct an investigation without the whistleblower's consent if the reported matter involves the public interest, such as a violation of laws or regulations, or if the matter is considered significant to our Group.

Reporting Contact

Legal Division, SAKATA INX CORPORATION