Compliance
In order to grow sustainably as a company that society trusts and needs, we comply with domestic and international laws and regulations and ensure our business activities are fair and honest, and in accordance with social norms and corporate ethics.
Risk & Compliance Committee
The Risk & Compliance Committee discusses issues pertaining to risk and compliance and approves measures to take with the aim of ensuring that risk is thoroughly managed by the group and that business activities are based on our management philosophy, code of ethics, and a law-abiding spirit.
Code of Conduct and Ethics
In order for each employee to act with common sense, the Code of Conduct and Ethics sets out the values and ethics of the company. It incorporates the thinking of "we should not merely comply with items indicated in laws, etc. but also we must think what society is demanding from our company and act with higher level of consciousness."
Tax Policy
We are committed to tax compliance and sustainably increasing corporate value with high ethical standards and social conscience on the basis of ensuring transparency with respect to taxes.
Information Disclosure Policy
We are committed to timely and appropriate disclosure of information. We will build good relationships and endeavor to enhance communication with our shareholders, investors, customers, community and all other stakeholders through public and investor relations activities.
Anti-Corruption
Under the Code of Conduct and Ethics, we have established the Anti-Corruption Basic Policy, and we are working to educate our employees about the prohibition of entertaining or giving gifts to government officials. And, we confirm the status of compliance through internal audits.
Internal Control Committee
Implementation Status of Internal Control System
Under the basic policy for Implementation of Internal Control System (see below) decided by a resolution at the board of directors meeting on May 18, 2006, we are undertaking activities in regards to the implementation of internal control system.
Since April 1, 2011, the Internal Control Committee has undertaken another general verification of all of the systems and initiatives implemented, and has planned, formulated and implemented a variety of measures to make further improvements.
Three subcommittees, the General Control Subcommittee, the Business Process Control Subcommittee and the IT Control Subcommittee have been established under the Internal Control Committee, with each subcommittee implementing various measures.
The implementation and operational status of the internal control system is independently evaluated by the Internal Auditing Division.
Establishment of INX Helpline, whistleblowing system
While placing importance on the protection of whistleblowers, we strive to prevent illegal activities and to identify and resolve problems when they occur as soon as possible. The two functions of the system are: to receive reports when an employee or organization becomes aware of an action that violates laws, regulations or company rules and to offer consultations when an employee or organization has questions about their actions in terms of the Ethical Code of Conduct or when it is difficult to talk to their superior.
Publishing of Legal News
Our internal emails include a Legal News section. This section aims to raise employees’ awareness of compliance by providing basic legal knowledge and providing information that is useful to know. To prevent insider trading by employees, we distribute Legal News and a booklet explaining insider trading regulations issued by the Tokyo Stock Exchange to employees to ensure they are aware of the regulations.
Protection of Personal Information
SAKATA INX recognizes the importance of the personal information of our customers and all other persons who provide personal information to us, and have established a Personal Information Protection Policy (established in April 2005) to ensure that such information is handled appropriately and is thoroughly protected.
[Basic perspective for handling personal information]
- We will comply with "Privacy Law of Japan" and other applicable laws and regulations, and practices generally accepted as fair and reasonable regarding personal information. We will also properly handle Customers' personal information, and improve handling of such information.
- We will make clear and familiarize the rules on handling personal information to our employees, etc. We will also ask business partners, etc. to handle personal information properly.
- We will clarify its purpose of use when collecting personal information and notify or disclose the purpose. We will use personal information within the scope of such purpose of use.
- We will prevent leakage, loss, alteration, misuse, etc. of personal information from occurring by taking necessary measures so that personal information is managed appropriately.
- We will properly respond to Customers’ at first hand of their request on personal information to disclose, amend, delete, discontinue use, etc.